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Walkthrough: sharing an app with one person.

You can share any app with a specific person, from inside or outside your organization, with one of two permission levels. The flow is the same whether you are sharing a draft with a peer or giving a colleague access to a finished app.

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When to share with individuals

Some common cases: You finished an app and want a coworker to try it before you publish. Add them as a Viewer. You want a peer to help refine the prompt or references. Add them as an Editor. You want a friend or family member to use the app you built without making it public. Add them as a Viewer. You are running a small pilot with three teachers across two organizations. Add each one directly. For sharing with whole groups or organizations, see Sharing with groups and orgs.

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How to share an app with a person

1

Open the app

The app builder or the app overview both work.
2

Click Share

The Share button is in the top right.
3

Type their email or name

Email works for anyone with a Playlab account. For people in your org, typing their name shows matches.
4

Pick a permission

Choose Editor to let them help build, or Viewer to let them use the app once published.
5

Send

Click Send. The recipient gets a notification and can open the app from their dashboard.
The Share New App modal with a search field for a user, group, or organization, a USERS list showing Wyman Khuu as Owner and Yusuf Ahmad with an Editor permission dropdown, a 'Your app is NOT published' banner with a Publish button, and a Done button.

The Share modal: ① search for the person, ② set their permission (Editor or Viewer), then ③ click Done.

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Permission levels

Editor Can edit the app: prompt, references, starter inputs, settings. Cannot reassign ownership, delete the app, change who else has access, or publish. Publishing stays with the owner. See Collaborating on an app. Viewer Can use the app once it is published. Cannot edit anything. Sees the app on their dashboard. If the app is not published yet, a Viewer sees a “not yet published” state. Publish to give them access.

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Removing or changing access

Open the app, click Share, find the person in the recipient list, and either change their permission or click the remove icon. Changes take effect immediately. The person no longer sees the app on their dashboard.

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Key points

  • Use the Share modal on any app to add a person as Editor or Viewer
  • Editors can edit the app; Viewers can only use it
  • Cross-org sharing works the same as in-org sharing

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FAQ

To use the app, yes. If you share with an email that does not have a Playlab account, they get an invite to create one. Once they sign up, the shared app is on their dashboard.
Yes. Editors can see and edit a draft. Viewers see the unpublished state and gain access once you publish. To preview a draft with someone before launch, share with them as a Viewer and publish to Private. They can use it. You can later change visibility or unpublish.
Yes. Type their email and pick a permission. They keep their own org context and join the app as an external collaborator.
There is no hard limit on individual recipients. For sharing with very large groups, the group or org sharing flow is faster. See Sharing with groups and orgs.
No. Direct shares are not transitive. The original owner controls who has access. If the recipient wants to bring someone else in, they ask the owner to add them.
Yes. Recipients get an email and an in-product notification. They can also open the app from their dashboard once they sign in.
Yes. Type or paste several emails into the recipient field. Permissions you set apply to all of them. You can change individual permissions afterward.
Last updated: 06-01-2026 Contact us at [email protected]